Job Details

City of Portland - Senior Administrative Officer II

Position Number: 7274252
Location: Portland, ME
Position Type: Business - Accounting

City of Portland - Senior Administrative Officer II

Health & Human Services Department - Barron Center

About the City of Portland Health & Human Services

The Barron Center, a City of Portland-operated facility, provides skilled nursing and long-term care across 219 beds. Our dedicated team upholds a legacy of individualized, compassionate service, consistently operating under our core philosophy: "Kindness Matters".

Job Summary

We are seeking a Senior Administrative Officer II to lead payroll processing and review for the Barron Center. This is a fast-paced position serving 200 employees, requiring strong attention to detail, confidentiality, and technical proficiency. The primary focus is on accurately processing payroll, assist with accounts payable, complete purchase orders, while providing administrative support for payroll-related human resources functions.

Duties & Responsibilities:

Execute payroll processing for 200 employees, ensuring accuracy and timeliness.
Maintain scheduling software and assisting with granting user access.
Generate and analyze departmental payroll reports to support financial oversight.
Serve as a point of contact for payroll inquiries from employees.
Complete purchase orders.
Assist with Accounts Payable.
Provide administrative support for payroll-related liaison activities, such as leave tracking.
May serve as back-up human resources liaison relating to hiring, new employee education, benefits and various leave of absences

Required Skills & Experience:

Bachelor's degree in business administration, accounting, or a related field, or equivalent experience.
Knowledge of payroll practices and reconciliation.
Experience in payroll and financial software (Munis/AOD experience highly preferred).
Proficient technical and computer skills, including strong command of Google Workspace.
Ability to maintain confidentiality and handle sensitive personnel and payroll data with discretion.
Strong analytical skills with the ability to prepare audit schedules and financial reports.
Excellent communication and customer service skills.

Expected Hours/Schedule:
37.5 hours per week, Monday - Friday 8 AM - 4:30 PM

Applications accepted until July 10, 2026.
Offers of employment are contingent upon the completion of a pre employment physical and a satisfactory criminal background check.

Salary & Benefits:
This is a Non Union position, Grade B25, Starting salary range is $30.47/hour to $33.29/hour, depending on experience and qualifications.

The City of Portland prides itself on its outstanding benefits and collegial and mission-driven work environment.
City benefits include:

Free employee health insurance with the completion of wellness incentives
Thirteen paid holidays
Sick, vacation, and personal leave
Life, dental, vision and income protection insurances
Choice of retirement plans, including a pension plan
Use of City recreation facilities
Fitness Reimbursement
Discount on professional development programs through USM and Thomas College

If you have any questions or need assistance with the application, please email Human Resources at jobs@portlandmaine.gov or call 207-874-8624.

The City of Portland believes that to do our best work, our employees need to reflect the diverse, vibrant community we serve. We are an equal opportunity employer and are committed to celebrating all dimensions of diversity in the workplace. Applicants are considered without regard to race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, age, veteran status, disability, or any other applicable legally protected characteristics. If you need to request a reasonable accommodation, please call 207-874-8624 or email hrinfo@portlandmaine.gov.

To apply, visit https://selfservice.portlandmaine.gov/ess/EmploymentOpportunities/JobDetail.aspx?req=292&sreq=8&form=1000&desc=SENIOR%20ADMINISTRATIVE%20OFFICER%20II