Job Details

City of Portland - Election Assistant

Position Number: 7273669
Location: Portland, ME
Position Type: 222

City of Portland - Election Assistant

City Clerk's Office

About the Department:

The City Clerk's office is a fast paced, friendly environment where we put our customers first. We strive to provide our community with the best customer service and treat our residents with kindness, respect, and understanding. Every day in the Clerk's Office is a little different, making for a unique and a fun place to work!

Job Summary:

The Election Assistant is an administrative job within the City Clerk's office, working closely with the Election Administrator to ensure compliance with all local, State and Federal election laws. This highly detailed role requires excellent communication skills and the ability to work independently. Additional duties include issuing vital records, dog licenses, and hunting and fishing licenses as needed. Candidates must be available for mandatory overtime during petition verifications and election cycles, including Election Day.

Key Responsibilities:

Maintaining Voter Registration records
Registering voters
Processing absentee ballot requests, online, mail in, and in person
Verifying petition signatures for all State and local candidates and questions
Answering a high volume of phone calls
Performs other related duties as as required

Required Skills & Experience:

Prior Municipal experience, specifically elections
Excellent communication and customer service skills
Must be detail oriented, organized and have the ability to juggle multiple tasks at once
Knowledge of cash processing procedures including daily cash transactions
Must become a Notary Public within 90 days

Preferred Skills & Experience:

Prior Municipal experience, specifically elections
Experience in a fast-paced environment, multi-task office environment
Must be able to maintain strict confidentiality when dealing with confidential records
Prior experience working with a diverse population

Applications will be accepted until the posting is filled.

Offers of employment are contingent upon the completion of a satisfactory criminal background check.
Salary & Benefits:

This is a Union position, CEBA Grade 11, Pay range starting at $23.39/hour.

The City of Portland prides itself on its outstanding benefits and collegial and mission-driven work environment.
City benefits include:

Free employee health insurance with the completion of wellness incentives
Thirteen paid holidays
Sick, vacation, and personal leave
Life, dental, vision and income protection insurances
Choice of retirement plans, including a pension plan
Use of City recreation facilities
Fitness Reimbursement
Discount on professional development programs through USM and Thomas College

If you have any questions or need assistance with the application, please email Human Resources at jobs@portlandmaine.gov or call 207-874-8624.

The City of Portland believes that to do our best work, our employees need to reflect the diverse, vibrant community we serve. We are an equal opportunity employer and are committed to celebrating all dimensions of diversity in the workplace. Applicants are considered without regard to race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, age, veteran status, disability, or any other applicable legally protected characteristics. If you need to request a reasonable accommodation, please call 207-874-8624 or email hrinfo@portlandmaine.gov.

To apply, visit https://selfservice.portlandmaine.gov/ess/EmploymentOpportunities/JobDetail.aspx?req=381&sreq=7&form=5000&desc=ELECTIONS%20ASSISTANT