Job Details

City of Portland - Assistant Controller

Position Number: 6809130
Location: Portland, ME
Position Type: Business - Accounting

City of Portland - Assistant Controller

Finance Department

Job Summary:

The City of Portland is actively seeking a full time Assistant Controller to join our outstanding Finance Department team. As a key member of Finance's management team, this position is responsible for several important accounting and reporting functions for the City, and serves as part of the team who provides backup to the Deputy Finance Director and City Controller. The Assistant Controller is responsible for the oversight of accounts payable, bank reconciliations, and assisting in the preparation of financial reports.

Working for the City of Portland, you will enjoy a strong work-life balance in a supportive and collaborative environment. This opportunity offers competitive pay and one of the best benefit packages in the region. Our team values professional growth, where you'll be empowered to make an impact in your role, while having the flexibility to thrive, both personally and professionally. If you're ready to take on a rewarding and highly valued role within Maine's largest municipality, we'd love to hear from you!

Duties & Responsibilities:

Provides oversight and approval of payment vouchers, inter-fund charges, inter-fund transfers and other accounting transactions and reconciliation of related accounts.
Prepares annual 1099s and subsequent reporting to the IRS.
Approves vendor additions/changes to financial software.
Balances AP GL accounts to AP detail.
Prepares monthly and quarterly reconciliation of general ledger accounts, and oversees bank/cash reconciliation.
Handles oversight of stormwater billing process, including making adjustments to accounts
Leads and participates in lien through foreclosure process.
Oversees and helps maintain fixed asset schedules.
Performs year-end close and audit by working closely with auditors, reconciling accounts, assisting with preparation of workpapers, CAFR/financial statements, and reviewing State and Federal grant reports.
Recommends and assists with changes to the accounting system.
Ensures that sufficient documentation is on file to support accounting transactions, adjustments, and any reconciliations supporting the accounting records. Notifies the Assistant Finance Director of exceptions.
Assists in the gathering of such material and data as may be required in the preparation of the annual budget and special accounting studies.
Assisting in the maintenance of the City's central accounting system.
Oversight of fixed assets.
Supervision of five accounting staff.

Required Skills & Experience:

Considerable experience in accounting and graduation from a four-year college or university with major course work in accounting, public or business administration or any equivalent combination of experience and training which provides the following knowledge, abilities and skills:

Thorough knowledge of the principles, practices and methods of accounting, and knowledge of the laws, ordinances and regulations and records governing the financial operations of the City.
Ability to analyze and interpret fiscal and accounting records and prepare accurate and complete financial statements and reports from such records.
Ability to effectively plan, assign and direct the work of other employees. Demonstrated ability to supervise and evaluate staff, to create a harmonious work team.
Ability to work as a team member with other Finance staff to brainstorm, problem-solve and coordinate tasks.
Ability to develop and maintain good working relationships with Finance staff in other departments. Desire for professional development through membership in local and national organizations, reading of related periodicals and information and attending seminars.
Knowledge of personal computer applications through extensive use, such as spreadsheets, word processing and network operations.
Demonstrated ability to perform complex financial analysis with heavy utilization of spreadsheets.

Preferred Skills & Experience:

Work requires a general knowledge of accounting principles and practices, and prior experience with municipal or non-profit accounting is preferred. Additional experience with the following programs is recommended:

Tyler Technology's Munis Software
Microsoft Office
Google Suite

Expected Hours/Schedule:

General hours for this position are 8:00 a.m. - 4:30 p.m. M-F. This position is eligible for some remote work and potential alternate work hours.

Applications accepted until filled.

Offers of employment are contingent upon the completion of satisfactory criminal background and credit checks.

Salary & Benefits:

This is a non-union position, Grade C51, with a starting salary range of $80,652 - $90,776/yr.

The City of Portland prides itself on its outstanding benefits and collegial and mission-driven work environment.
City benefits include:

Free employee health insurance with the completion of wellness incentives
Thirteen paid holidays
Sick, vacation, EPL, and personal leave
Life, dental, vision, health and income protection insurances
Choice of retirement plans, including a pension plan
Use of City recreation facilities
Fitness Reimbursement
Discount on professional development programs through USM and Thomas College

If you have any questions or need assistance with the application, please email Human Resources at jobs@portlandmaine.gov or call 207-874-8624.

The City of Portland believes that to do our best work, our employees need to reflect the diverse, vibrant community we serve. We are an equal opportunity employer and are committed to celebrating all dimensions of diversity in the workplace. Applicants are considered without regard to race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, age, veteran status, disability, or any other applicable legally protected characteristics. If you need to request a reasonable accommodation, please call 207-874-8624 or email hrinfo@portlandmaine.gov.

To apply, visit https://selfservice.portlandmaine.gov/ess/EmploymentOpportunities/JobDetail.aspx?req=360&sreq=8&form=5000&desc=ASSISTANT%20CONTROLLER