Job Details

City of Portland - Management Assistant I - Parking

Position Number: 6285620
Location: Portland, ME
Position Type: Administrative Vice Presidents

City of Portland - Management Assistant I - Parking

The City of Portland's Parking Division is seeking a motivated, proactive individual to join its team as a Management Assistant I. The ideal candidate will have significant financial management skills, and the desire to help the Parking Director proactively manage the administrative, financial, communication, and strategic aspects of the Parking Division.

Position Overview:

The Parking Division manages on and off street parking to support the safety and parking needs of residents, visitors, businesses, and other departments helping to make Portland a safe, livable, and economically vibrant city. The Management Assistant serves as an integral member of the Parking Division leadership team. This position is responsible for overseeing the department's finances, vendor management, department communications and administrative operations. This individual will also play a critical role in assigned special projects and strategic initiatives.

Duties & Responsibilities:

Proactively manages all aspects of the department's finances, including budget, vendor relationships, AP/AR, purchasing cards, payroll, procurement, lease/rental agreements etc.
Oversees the administrative functions of the department, including general clerical duties, filing, answering phones, emails and assisting with other core functions of the division.
Manages public and internal-facing communications under the direction of the Director.
Partners with the Director on the strategic direction of the Division, including goal setting, policy drafting, and assisting with staff planning and allocation.
Assists with snow ban operations, facility projects and other special projects.
Acts as the Human Resources Liaison for the department, handling the administrative aspects of HR adjacent functions while referring substantive matters to the HR Department.
Work as a team player to support other members of the Parking Division.

Required Skills & Experience:

Graduation from a four-year college or university with a major in business, public administration, communications, or any equivalent combination of training and experience.
Excellent written and verbal communication skills; including the ability to present complex information in a clear and concise manner.
Excellent customer service skills and interpersonal skills.
Excellent technology skills, including experience with database management.
Experience analyzing a variety of administrative problems; making recommendations for their solution; and putting such recommendations into effect.
Ability to establish and maintain effective working relationships with department heads, departmental personnel, union representatives, other City staff, and the general public.

Preferred Skills & Experience:

Knowledge of public administration.
Knowledge of the principles and practices of financial management, accounting, and payroll administration, with a strong preference for experience in public accounting. Experience managing budgets with significant independence.
Indirect and direct supervisory experience

Applications accepted until filled.

Offers of employment are contingent upon the completion of a satisfactory criminal background check.

Salary & Benefits:

This is a Non-Union position (Grade C41) with an annual salary range starting at $67,329.

The City of Portland prides itself on its outstanding benefits and collegial and mission-driven work environment.
City benefits include:

Free employee health insurance with the completion of wellness incentives
Thirteen paid holidays
Sick, vacation, and personal leave
Life, dental, vision, and income protection insurances
Choice of retirement plans, including a pension plan
Fitness Reimbursement
Use of City recreation facilities
Discount on professional development programs through USM and Thomas College

If you have questions or need assistance with the application, please contact Human Resources at jobs@portlandmaine.gov or 207-874-8624.

The City of Portland believes that to do our best work, our employees need to reflect the diverse, vibrant community we serve. We are an equal opportunity employer committed to celebrating all dimensions of diversity in the workplace. Applicants are considered without regard to race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, age, veteran status, disability, or any other applicable legally protected characteristics. If you need to request a reasonable accommodation, please call 207-874-8624 or email hrinfo@portlandmaine.gov.

To apply, visit https://selfservice.portlandmaine.gov/ess/EmploymentOpportunities/JobDetail.aspx?req=318&sreq=8&form=1000&desc=MANAGEMENT%20ASSISTANT%20I%20-%20PARKING