Job Details

City of Portland - Procurement Specialist

Position Number: 7129500
Location: Portland, ME
Position Type: Business - Finance

City of Portland - Procurement Specialist

Finance Department

The City of Portland is actively seeking a full time Procurement Specialist to join our outstanding Finance Department team. This position is essential to procurement of a wide variety of commodities and services to help the City's Departments serve the citizens of Portland. Working for the City of Portland, you will enjoy a strong work-life balance in a supportive and collaborative environment. This opportunity offers competitive pay and one of the best benefit packages in the region. Our team values professional growth, where you'll be empowered to make an impact in your role, while having the flexibility to thrive, both personally and professionally. If you're ready to take on a rewarding and highly valued role within Maine's largest municipality, we'd love to hear from you!

Duties & Responsibilities:

Works with all City Departments to facilitate procurement of necessary goods and services. Reviews quotes, issues/reviews formal bids and RFPs, and participates in purchasing related meetings as required
Coordinates with departments to update specifications and create bid or RFP packages. Including ensuring compliance with all required rules and regulations
Receives and reviews quotations to determine completeness, verifying sources, contacting other potential vendors, and determining need for contract and insurance documentation
Provides guidance on reviewing bids and proposals and ensuring recommendations are substantiated
Serves as point of contact for issuing purchase orders, making edits/corrections to existing purchase orders and requisitions, user authorizations and general questions they may have with the purchasing and requisition modules
Provides back up to the Senior Administrative Officer II in Finance.

Requirements:

Associate's degree with major work in accounting or business administration and considerable experience in purchasing principles, practices and/or ordinances, rules and regulations governing municipal procurement or an equivalent combination of education, experience, and training which provides the knowledge, skills, and abilities necessary to perform the work.
Familiarity with competitive bidding processes and contract management.
Attention to detail and high degree of accuracy in documentation
Ability to manage multiple tasks and deadlines in a fast-paced environment.
High ethical standards and commitment to transparency and accountability in public service
Must possess a valid Class C Driver's license, have and maintain a good driving record and have access to a vehicle for work.

Desired Experience:

Minimum of two (2) years of professional experience in public procurement or equivalent education in Public Administration, Business Administration, Finance, Supply Chain Management or related field.

Expected Hours/Schedule:

General hours for this position are 8:00 a.m. - 4:30 p.m. M-F. This position is eligible for some remote work and potential alternate work hours.

Applications accepted until filled.

Offers of employment are contingent upon the completion of satisfactory background and credit checks.

Salary & Benefits:

This is a non-union position (Grade B25) - Starting salary range of: $29.58/hour - $32.32/hour, based on experience.

The City of Portland prides itself on its outstanding benefits and collegial and mission-driven work environment.
City benefits include:

Free employee health insurance with the completion of wellness incentives
Thirteen paid holidays
Sick, vacation, and personal leave
Life, dental, vision, health and income protection insurances
Choice of retirement plans, including a pension plan
Use of City recreation facilities
Fitness Reimbursement
Discount on professional development programs through USM and Thomas College

If you have any questions or need assistance with the application, please email Human Resources at jobs@portlandmaine.gov or call 207-874-8624.

The City of Portland believes that to do our best work, our employees need to reflect the diverse, vibrant community we serve. We are an equal opportunity employer and are committed to celebrating all dimensions of diversity in the workplace. Applicants are considered without regard to race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, age, veteran status, disability, or any other applicable legally protected characteristics. If you need to request a reasonable accommodation, please call 207-874-8624 or email hrinfo@portlandmaine.gov.

To apply, visit https://selfservice.portlandmaine.gov/ess/EmploymentOpportunities/JobDetail.aspx?req=216&sreq=7&form=5000&desc=PROCUREMENT%20SPECIALIST