Job Details

City of Portland - Senior Administrative Officer II - Public Health

Position Number: 6876504
Location: Portland, ME
Position Type: Health - Healthcare Administration

City of Portland - Senior Administrative Officer II - Public Health

Health & Human Services Department - Public Health Division

About the City of Portland Health & Human Services

The Health & Human Services Department consists of four unique divisions; Barron Center, Elder Affairs, Public Health, and Social Services. We strive to enhance the health and well-being of the residents of Portland in collaboration with our community, state, and federal partners. Learn more about HHS and each of these divisions by starting here!

Job Summary

We are seeking a Senior Administrative Officer II to assist the Finance Team in Public Health with duties relating to human resources and payroll review for the department. This is a fast paced position that serves 200 employees. This position will require strong customer service skills and confidentiality dealing with personnel matters, the ability to meet deadlines and have a strong attention to detail.

Duties & Responsibilities:

Work with the PFO on grant projects and maintenance.
Cover payroll functions for both the Public Health and Social Services Divisions
Conducts departmental planning and research activities; monitors projects for adherence to time schedules
Weekly reconciliation of accounts payable, receivables, purchasing card transactions

Required Skills & Experience:

Bachelor's degree in public or business administration or a closely related field or any equivalent combination of experience and training
Knowledge of electronic payroll products and ability to learn governmental product Munis.
Knowledge of payroll practices
Experience in public management and administration
Ability to establish and maintain effective working relationships with employees, leadership staff, other City departments and the general public
Ability to analyze administrative problems, to make sound recommendations for their solution, and to prepare working procedures
Excellent customer service and communication skills
Experience working with grants including reporting and budgeting.
Experience in Google Workspace, Munis and AOD is a plus

Expected Hours/Schedule:

Full-Time, 37.5 hours per week, Monday - Friday 8 AM - 4:30 PM

Applications accepted until February 6, 2026.

Offers of employment are contingent upon the completion of a satisfactory criminal background check.

Salary & Benefits:

This is a Non Union position, Grade B25, Starting salary range is $29.58/hour to $32.32/hour, depending on experience and qualifications.

The City of Portland prides itself on its outstanding benefits and collegial and mission-driven work environment.
City benefits include:

Free employee health insurance with the completion of wellness incentives
Thirteen paid holidays
Sick, vacation, and personal leave
Life, dental, vision and income protection insurances
Choice of retirement plans, including a pension plan
Use of City recreation facilities
Fitness Reimbursement
Discount on professional development programs through USM and Thomas College

If you have any questions or need assistance with the application, please email Human Resources at jobs@portlandmaine.gov or call 207-874-8624.

The City of Portland believes that to do our best work, our employees need to reflect the diverse, vibrant community we serve. We are an equal opportunity employer and are committed to celebrating all dimensions of diversity in the workplace. Applicants are considered without regard to race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, age, veteran status, disability, or any other applicable legally protected characteristics. If you need to request a reasonable accommodation, please call 207-874-8624 or email hrinfo@portlandmaine.gov.

To apply, visit https://selfservice.portlandmaine.gov/ess/EmploymentOpportunities/JobDetail.aspx?req=346&sreq=9&form=5000&desc=SENIOR%20ADMINISTRATIVE%20OFFICER%20II%20-%20PUBLIC%20HEALTH