Job Details

City of Portland - Parks Project Manager

Position Number: 6809126
Location: Portland, ME
Position Type: Facilities Management

City of Portland - Parks Project Manager

Parks, Recreation & Facilities

About the City of Portland Parks, Recreation and Facilities Department:

Be a part of the team who helps to improve quality of life in the great City of Portland! The Portland Parks, Recreation, and Facilities Department is comprised of 160 full-time and over 250 seasonal staff dedicated to enhancing the quality of life in Portland, Maine. They achieve this by operating cultural venues, running community programs (including Before and After School, Swim Lessons, and Senior Adult programs), and maintaining public buildings, waterfront infrastructure, 70 parks, 40+ miles of trails, 13 cemeteries, and 30 playgrounds. Their diverse team, including Park Maintainers, Lifeguards, Event Managers, Horticulturalists, and many others, works collaboratively to provide spaces and opportunities for social connection, recreation, and community development.

Job Summary:

This is highly skilled professional level work that oversees Parks, Recreation and Facilities projects, from developing the scope of work to the completion of projects. Typical projects include, but are not limited to the redesign and installation oversight of: playgrounds, swimming pools, athletic fields, irrigation and drainage systems, historical preservation projects, athletic courts, plazas, sidewalks, monuments, parking lots, restroom facilities, trails, and waterfront infrastructure. This position develops the initial scope of work for Department construction projects and prepares cost estimates for potential and actual projects and monitors assigned project budgets from initial appropriation to final payment. This position also attends all pre-bid meetings with the ability to clearly define the scope of work, prepares the necessary bid and contract documents, including obtaining the necessary signatures for approval and reviews bids to assure qualified bidders. In addition to the above, the Project Manager also goes to job sites to monitor progress and ensures that all work is performed in a timely, cost effective and professional manner; works with selected outside contractors and monitors their performance; follows all purchasing requirements set forth by the City.

Duties & Responsibilities:

Develops the initial scope of work for Parks, Recreation and Facilities design, engineering and construction projects.
Prepares cost estimates for potential and actual projects; monitors assigned project budget from initial appropriation to final payment.
Attends all pre-bid meetings with the ability to clearly define the scope of work.
Prepares the necessary bid and contract documents, including obtaining the necessary signatures for approval.
Review bids to assure qualified bidders.
Provides construction administration for Parks, Recreation and Facilities construction projects, including internal and external scheduling, regular site visits during construction for general quality assurance / quality control and updates to stakeholders, including the public, via department media or in direct communications to specific groups.
Meets regularly with the Director of Parks Division and Department leadership to evaluate and develop a 10-year capital plan for Parks, Recreation and Facilities improvements.
Works with selected outside contractors and monitors their performance.
Follows all purchasing requirements set forth by the City.
Attends meetings with contractors, city staff, public stakeholders, and other project participants to move projects forward, and ensure that all work is performed in a timely, cost effective, and professional manner.
Use a department provided computer and various field equipment to perform job duties, including field marking tools and methodologies at different stages of design and construction process.

Required Skills & Experience:

Bachelor's degree in management or a related field and 3 years of supervisory / project management experience or a combination of experience and training that provides the necessary knowledge, skills and abilities required of this position;
Broad working knowledge of Parks, Recreation and Facilities management, including playgrounds, trails, athletic facilities, plumbing and electrical systems, fencing, parks roads and sidewalks;
Working knowledge of applicable building, fire, electrical and plumbing codes, as well as, knowledge of HVAC systems and designs;
Extensive knowledge of local, state and federal safety rules and regulations; ability to develop and maintain cooperative working relationships with staff, contractors, City employees, Friends Groups, Boards and Commissions;
Ability to work a flexible schedule that includes working long hours, nights and weekends;
Excellent organizational and communication skills;
Ability to read design and construction plans; experience in developing accurate project costs;
Registration as a Professional Engineer (PE) or Landscape Architect in the State of Maine.

Necessary Special Requirements:

Must possess a valid Class C driver's license in good standing.
TWIC (Transportation Worker Identification Credential) Card, or ability to acquire.

Applications accepted until January 2, 2026.

Offers of employment are contingent upon the completion of a satisfactory criminal background check.

Salary & Benefits:

This is a union position, Pro-Tech (Grade 9), Salary range starting at $70,941up to $89,856 annually, based on relevant years of experience.

Qualified applicants may be eligible for a *6% differential to be paid upon presentation to the City of the State of Maine Licensed as a Landscape Architect, a *3% differential to be paid upon presentation to the City of the State of Maine certification for Fundamentals of Engineering (FE), Engineer Intern or Fundamentals of Survey (FS), or a *6% differential to be paid upon registration in the State of Maine as a Professional Engineer (PE) or Professional Land Surveyor (PLS). Qualified employees may only receive a maximum 6% differential payment.

The City of Portland prides itself on its outstanding benefits and collegial and mission-driven work environment.
City benefits include:

Free employee health insurance with the completion of wellness incentives
Thirteen paid holidays
Sick, vacation, and personal leave
Life, dental, vision and income protection insurances
Choice of retirement plans, including a pension plan
Use of City recreation facilities
Fitness Reimbursement
Discount on professional development programs through USM and Thomas College

If you have any questions or need assistance with the application, please email Human Resources at jobs@portlandmaine.gov or call 207-874-8624.

The City of Portland believes that to do our best work, our employees need to reflect the diverse, vibrant community we serve. We are an equal opportunity employer and are committed to celebrating all dimensions of diversity in the workplace. Applicants are considered without regard to race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, age, veteran status, disability, or any other applicable legally protected characteristics. If you need to request a reasonable accommodation, please call 207-874-8624 or email hrinfo@portlandmaine.gov.

To apply, visit https://selfservice.portlandmaine.gov/ess/EmploymentOpportunities/JobDetail.aspx?req=419&sreq=2&form=1000&desc=PARKS%20PROJECT%20MANAGER