Job Details

ADMINISTRATIVE OFFICER I

Position Number: 6692093
Location: Portland, ME
Position Type: Other Administrative Positions

ADMINISTRATIVE OFFICER I

About the City of Portland Parks, Recreation and Facilities Department:

The Portland Parks, Recreation, and Facilities Department has 160 full-time and over 250 seasonal staff dedicated to enhancing the quality of life in Portland, Maine. They achieve this by operating cultural venues, running community programs (including Before and After School, Swim Lessons, and Senior Adult programs), and maintaining public buildings, waterfront infrastructure, 70 parks, 40+ miles of trails, 13 cemeteries, and 30 playgrounds. Their diverse team, including Park Maintainers, Lifeguards, Event Managers, Horticulturalists, and many others, works collaboratively to provide spaces and opportunities for social connection, recreation, and community development.

Job Summary:

The Administrative Officer I will work closely with the Principal Financial Officer in overseeing the finances of large scale city projects. This position will be primarily responsible for the management and compliance with state and federal grants, financial monitoring of capital improvement projects including requisitions, accounts payable and accounts receivable. This position will also assist with preparation and management of the departmental budget and weekly payroll review.

Duties & Responsibilities:

Grant management including applying, monitoring and financial management.
Requisition preparation and purchase order monitoring.
Monitoring and financial management of capital improvement projects.
Assist with departmental budget preparation and management.
Reviews departmental payroll weekly for errors

Required Skills & Experience:

Graduation from a four year college or university with a major in accounting, business administration or other related areas
Prior governmental accounting experience preferred
Skilled in accounting practices and procedures
Intermediate to advanced spreadsheet knowledge
Strong organizational skills
Ability to communicate effectively orally and in writing

Preferred Skills & Experience:

Previous grant management experience in writing, reviewing and financial monitoring of federal and state grants
Previous experience working with municipal budgets including capital improvement project budgets

Expected Hours/Schedule:

Hours are Monday - Friday 8:00 a.m. - 4:30 p.m.

Applications accepted until November 14, 2025
Offers of employment are contingent upon the completion of a satisfactory criminal background check.

Salary & Benefits:

This is a Non Union position, Grade B23, starting annual salary $47,580.

The City of Portland prides itself on its outstanding benefits and collegial and mission-driven work environment.
City benefits include:

Free employee health insurance with the completion of wellness incentives
Thirteen paid holidays
Sick, vacation, and personal leave
Life, dental, vision and income protection insurances
Choice of retirement plans, including a pension plan
Use of City recreation facilities
Fitness Reimbursement
Discount on professional development programs through USM and Thomas College

To apply visit: https://apptrkr.com/6692093

If you have any questions or need assistance with the application, please email Human Resources at jobs@portlandmaine.gov or call 207-874-8624.

The City of Portland believes that to do our best work, our employees need to reflect the diverse, vibrant community we serve. We are an equal opportunity employer and are committed to celebrating all dimensions of diversity in the workplace. Applicants are considered without regard to race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, age, veteran status, disability, or any other applicable legally protected characteristics. If you need to request a reasonable accommodation, please call 207-874-8624 or email hrinfo@portlandmaine.gov.