Job Details

City of Portland - Senior Administrative Officer II

Position Number: 6642128
Location: Portland, ME
Position Type: Human Resources

City of Portland - Senior Administrative Officer II

Health & Human Services Department - Barron Center

About the City of Portland Health & Human Services

The Barron Center is a 219-bed long-term and skilled nursing facility operated by the City of Portland. The City of Portland and the Barron Center take pride in our long history of compassionate and individualized care and we work with the guiding principle that "Kindness Matters."

Job Summary

We are seeking a Senior Administrative Officer II to assist the Principal Administrative Officer II (PAO) with duties relating to human resources and payroll review for the department. This is a fast paced position that serves 200 employees. This position will require strong customer service skills and confidentiality dealing with personnel matters, the ability to meet deadlines and have a strong attention to detail.

Duties & Responsibilities:

Work with the PAO to recruit and onboard new employees
Data entry of the first report of injury forms and workers compensation administration
Conducts departmental planning and research activities; monitors projects for adherence to time schedules
Research and implement ways to increase employee satisfaction and retention
May serve as back-up human resources liaison relating to hiring, new employee education, benefits and workers' compensation and various leave of absences

Required Skills & Experience:

Bachelor's degree in public or business administration or a closely related field or any equivalent combination of experience and training which provides the following knowledge, abilities and skills:

Knowledge of recruiting and basic human resource management functions
Knowledge of payroll practices
Experience in public management and administration
Ability to establish and maintain effective working relationships with employees, leadership staff, other City departments and the general public
Ability to analyze administrative problems, to make sound recommendations for their solution, and to prepare working procedures
Excellent customer service and communication skills
Experience in Google Workspace, Munis and AOD is a plus

Expected Hours/Schedule:

37.5 hours per week, Monday - Friday 8 AM - 4:30 PM

Applications accepted until filled

Offers of employment are contingent upon the completion of a pre employment physical and a satisfactory criminal background check.

Salary & Benefits:

This is a Non Union position, Grade B25, Starting salary range is $29.58/hour to $32.32/hour, depending on experience and qualifications.

The City of Portland prides itself on its outstanding benefits and collegial and mission-driven work environment.
City benefits include:

Free employee health insurance with the completion of wellness incentives
Thirteen paid holidays
Sick, vacation, and personal leave
Life, dental, vision and income protection insurances
Choice of retirement plans, including a pension plan
Use of City recreation facilities
Fitness Reimbursement
Discount on professional development programs through USM and Thomas College

If you have any questions or need assistance with the application, please email Human Resources at jobs@portlandmaine.gov or call 207-874-8624.

The City of Portland believes that to do our best work, our employees need to reflect the diverse, vibrant community we serve. We are an equal opportunity employer and are committed to celebrating all dimensions of diversity in the workplace. Applicants are considered without regard to race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, age, veteran status, disability, or any other applicable legally protected characteristics. If you need to request a reasonable accommodation, please call 207-874-8624 or email hrinfo@portlandmaine.gov.

To apply, visit https://selfservice.portlandmaine.gov/ess/EmploymentOpportunities/JobDetail.aspx?req=375&sreq=10&form=1000&desc=SENIOR%20ADMINISTRATIVE%20OFFICER%20II