Job Details

City of Portland - Administrative Associate

Position Number: 6394710
Location: Portland, ME
Position Type: Business - Accounting

City of Portland - Administrative Associate

Parks, Recreation & Facilities Department

The mission of Portland Parks, Recreation, and Facilities Department is to enhance the quality of life through people, parks, and programming while creating lasting memories for the people of Portland and its visitors.

The Parks, Recreation, and Facilities Department is made up of a team of 160 full-time staff, and 250+ seasonal and on-call staff who work together to improve the quality of life in Portland, Maine.

Our staff creates opportunities for social connection and community development by operating and programming our City cultural venues such as Merrill Auditorium and Portland Expo, and running community programs such as our popular Before and After School programs, Swim Lessons, Basketball Leagues, Therapeutic Recreation, and Senior Adult programs. By maintaining our City public buildings, waterfront infrastructure, piers, and our network of 70 parks, 40+ miles of trails, 13 Cemeteries, and 30 playgrounds, we provide places where people can come to connect, exercise, recreate, and create community. Our staff operates community centers, pools, Portland Skatepark, Riverside Golf Course, Troubh Ice Arena, and 2 municipal stadiums where we host youth and adult sports, 3 minor league sports teams, and community events.

Our team of staff is comprised of Park Maintainers and Lifeguards, Event Managers and Child Care Workers, Horticulturalists and Arborists, Food Service Workers and Ice Arena Operators, Park Rangers and Project Managers, Golf Pros and Custodians, Referees and Electricians, Coaches and Trades Workers, Playground Technicians and Plow Operators, Cemetery Maintainers and Theater Techs, along with support staff in Human Resources, Finance, and Admin. Even though the job titles and tasks of our individual staff members vary widely, we all work side by side, day in and day out, to make Portland a better place to live and visit.

Job Summary:

We are searching for an Administrative Associate to join our Financial team. If you have strong organizational and administrative skills with a background in finance, we would like to meet you. Primary responsibilities involve financial administrative duties in the Parks, Recreation & Facilities Department that include working independently in a highly organized environment that requires considerable accuracy and attention to detail.

Duties & Responsibilities:

Payroll entry and review
Accounts Payable
Accounts Receivable
Grant tracking and assistance

Required Skills & Experience:

Experience with payroll processes
General knowledge of accounting principles, methods and procedures
Skilled in spreadsheet preparation
Munis experience preferred
Google Suite experience required

Expected Hours/Schedule:

Monday through Friday, Full-Time (37.5 hours a week), 8:00-4:30 with an hour lunch break. Remote work possible after probationary period.

Applications accepted until August 1, 2025

Offers of employment are contingent upon the completion of a satisfactory criminal background check.

Salary & Benefits:

This is a CEBA Union position, Grade 12, with an hourly starting salary range of $23.65-$26.64, based on prior relevant experience.

The City of Portland prides itself on its outstanding benefits and collegial and mission-driven work environment.
City benefits include:

Free employee health insurance with the completion of wellness incentives
Thirteen paid holidays
Sick, vacation, and personal leave
Life, dental, vision and income protection insurances
Choice of retirement plans, including a pension plan
Use of City recreation facilities
Fitness Reimbursement
Discount on professional development programs through USM and Thomas College

If you have any questions or need assistance with the application, please email Human Resources at jobs@portlandmaine.gov or call 207-874-8624.

The City of Portland believes that to do our best work, our employees need to reflect the diverse, vibrant community we serve. We are an equal opportunity employer and are committed to celebrating all dimensions of diversity in the workplace. Applicants are considered without regard to race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, age, veteran status, disability, or any other applicable legally protected characteristics. If you need to request a reasonable accommodation, please call 207-874-8624 or email hrinfo@portlandmaine.gov.

To apply, visit https://selfservice.portlandmaine.gov/ess/EmploymentOpportunities/JobDetail.aspx?req=335&sreq=10&form=1000&desc=ADMINISTRATIVE%20ASSOCIATE