Job Details

City of Portland - Human Resources Generalist I - Jetport

Position Number: 6285447
Location: Portland, ME
Position Type: Human Resources

City of Portland - Human Resources Generalist I - Jetport

Human Resources Department

The City of Portland is seeking a motivated, proactive HR professional to join its Portland International Jetport team as a Human Resources Generalist I. The ideal candidate will have significant knowledge and applied skills in HR best practices, and is deeply committed to ensuring that all Jetport staff are supported and engaged to provide outstanding service to our community of travelers.

About the Department/Division:

The Portland International Jetport is committed to being a premier New England airport. We provide a convenient, safe, and environmentally-conscious gateway that exceeds our travelers' expectations while reflecting the essence of the Maine experience. To learn more about Portland International Jetport, click here.

Job Summary:

This is highly responsible work involving the primary administration of the human resources functions within Portland International Jetport.

The HR Generalist I serves as a liaison between the City of Portland's Human Resources Department and Portland International Jetport, advising Jetport management, serving as a resource to Jetport staff, and implementing human resources policies and expectations within the Jetport. This role ensures Jetport compliance with all human resources-related federal, state, and local laws and rules; City policies and procedures; City collective bargaining agreements; and best practices. The HR Generalist I advises Jetport management on the equitable application of the same, including in the context of performance and talent management, performance evaluations, discipline, and similar.

Work is carried out under the direction of the Deputy Director of Human Resources, working in close partnership with the Department's leadership team. The HR Generalist I generally does not function as a supervisor, but may direct Jetport administrative staff in implementing human resources and payroll functions.

Key Responsibilities:

Oversees and coordinates the recruitment and hiring process within the Department, including:

Ensuring that job descriptions are accurate;
Facilitating and helping implement a recruitment strategy for the Department, including job ads, job fairs, etc.;
Ensuring that hiring managers receive appropriate training and follow City procedures and expectations;
May participate in hiring processes, including interviews, reference checks, etc.; and
Managing communication with new hires, supports the employee onboarding process, and oversees the Department welcome and onboarding process.

Serves as a resource for employees with respect to leaves, benefits, accommodation requests, questions or complaints about workplace conditions or conduct, and similar issues; consults with the relevant HR specialist, where needed, to resolve concerns.

Manages employee leaves of absence, work related injuries, light duty assignments, and similar in accordance with HR processes and in collaboration with relevant HR specialists and outside providers.

Serves as a point of contact for the City's Safety Team, including assisting with arranging training.

Facilitates and helps implement the Department's training program in coordination with HR specialists and Department management.

Works closely with Department management, financial contacts, and payroll contacts to ensure accurate staffing, budgeting, payroll, etc.

Maintains an excellent working relationship with the City's unions, and participates in employee relations and bargaining in coordination with the City's Labor Relations Manager.

Has primary responsibility for employee personnel and medical records; maintains the same in the central HR file. Accurately manages HRIS data with respect to their department employees.

Participates on City committees related to employee recognition programs and special events.

Analyzes a variety of human resources data and challenges; makes recommendations for their solution; puts such recommendations into effect; and measures their outcomes.

May serve as backup for other HR Generalists or, on occasion, an HR specialist.

Requirements of Work:

Required experience and knowledge:

Graduation from a four-year college or university with a relevant major; or any equivalent combination of training and experience meeting the requirements of work.
Minimum three years' experience in a human resources generalist role.
Strong knowledge of employment related laws, rules, and regulations. Familiarity with union relations.
Experience analyzing a variety of administrative and human resources problems; making recommendations for their solution; putting such recommendations into effect; and measuring their outcomes.
Excellent familiarity with best practices in the human resources industry.

Required skills:

Excellent communication skills, both written and verbal.
Ability to build trust and establish and maintain strong working relationships with department heads, departmental personnel, union representatives, other City staff, and the general public.
Ability to advise management and help facilitate consensus building.
Ability to work independently, to meet deadlines, and to coordinate multiple responsibilities.
Strong technology skills and a commitment to using technology to increase efficiency.

Preferred Qualifications:

Preference for experience in the public sector.

Certifications desired:

Senior Professional in Human Resources(SPHR) or Professional (PHR) in Human Resources;
Senior Certified Professional (SHRM-SCP) or Certified Professional (SHRM-CP); and/or
Training, leadership, or organizational related certifications.

Hiring Process: Please note, this is a tentative timeline and may be subject to change.

Applications will be accepted until the position is filled, with the first review of resumes scheduled to begin on June 16, 2025.
We anticipate scheduling the first round of interviews/pre-screens during the week of June 23, 2025.
Final round of interviews expected to begin the week of July 14, 2025.

Applications accepted until filled.

Offers of employment are contingent upon the completion of a satisfactory criminal background check. The position also requires the ability for the incumbent to obtain a SIDA badge and pass the necessary background checks in accordance with 49 CFR Part 1542, and possess and maintain a valid drivers license

Salary & Benefits:

This is a Non-Union position (Grade C43) with a starting annual salary range of $74,241 - $83,547.

The City of Portland prides itself on its outstanding benefits and collegial and mission-driven work environment.
City benefits include:

Free employee health insurance with the completion of wellness incentives
Thirteen paid holidays
Sick, vacation, and personal leave
Life, dental, vision, and income protection insurances
Choice of retirement plans, including a pension plan
Fitness Reimbursement
Use of City recreation facilities
Discount on professional development programs through USM and Thomas College

If you have questions or need assistance with the application, please contact Human Resources at jobs@portlandmaine.gov or 207-874-8624.

The City of Portland believes that to do our best work, our employees need to reflect the diverse, vibrant community we serve. We are an equal opportunity employer committed to celebrating all dimensions of diversity in the workplace. Applicants are considered without regard to race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, age, veteran status, disability, or any other applicable legally protected characteristics. If you need to request a reasonable accommodation, please call 207-874-8624 or email hrinfo@portlandmaine.gov.

To apply, visit https://selfservice.portlandmaine.gov/ess/EmploymentOpportunities/JobDetail.aspx?req=319&sreq=4&form=1000&desc=HUMAN%20RESOURCES%20GENERALIST%20I%20-%20JETPORT